1. Who we are

The Self Employed Club Limited (“we”, “us”, “our”) operates the website theselfemployedclub.com (the “Site”). We are the data controller for personal information collected through this Site.

Registered address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ

Contact: hello@theselfemployedclub.com

2. What information we collect

We collect the following personal information when you register for membership:

• Full name
• Email address
• Password (stored in encrypted form)
• Unique Taxpayer Reference (UTR) number
• Verification documents (such as HMRC Self Assessment letters, business bank statements, or invoices showing your trading name)

We also collect information automatically when you use our Site:

• IP address and browser type
• Pages visited and time spent on the Site
• Referral source

3. Why we collect your information

We use your personal information for the following purposes:

• To verify your eligibility as a UK sole trader and approve your membership
• To create and manage your member account
• To send you membership-related emails, including your approval notification
• To provide you with access to hand-picked deals and discounts
• To improve and maintain the Site
• To comply with our legal obligations

4. Legal basis for processing

We process your personal data on the following legal bases under UK GDPR:

• Contract: to fulfil our membership agreement with you
• Legitimate interests: to verify eligibility, prevent fraud, and improve our service
• Legal obligation: where we are required to process data by law

5. Verification documents

Verification documents you submit are used solely to confirm your status as a UK sole trader. They are reviewed by us manually and are not shared with third parties. Financial amounts visible in documents are not recorded. Documents are deleted once verification is complete or your account is closed.

6. How we share your information

We do not sell your personal data. We may share it with:

• Service providers who help us operate the Site (such as our web hosting provider), who are bound by confidentiality obligations
• Analytics providers: we use Google Analytics to understand how the Site is used. Google Analytics may collect anonymised data about your visit. You can opt out via Google’s opt-out tools.
• Link shortening: we use Bitly to shorten affiliate links. Bitly may collect click data. See Bitly’s privacy policy for details.
• Law enforcement or regulatory authorities, where required by law

7. Affiliate links

Deals on our Site use affiliate links. When you click through to a partner, the partner may set cookies and collect data in accordance with their own privacy policy. We earn a commission on qualifying purchases made through these links. This does not affect the price you pay.

8. Cookies

We use cookies to maintain your login session and to collect anonymised analytics data via Google Analytics. You can control cookies through your browser settings. Disabling cookies may affect your ability to log in to the Site.

9. How long we keep your data

We retain your personal data for as long as your account is active. If you close your account, we will delete your personal data within 30 days, except where we are required to retain it for legal or regulatory reasons.

10. Your rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate personal data
• Request deletion of your personal data
• Object to or restrict our processing of your data
• Data portability
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us at hello@theselfemployedclub.com. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

11. Data security

We take reasonable technical and organisational measures to protect your personal data. Passwords are stored in encrypted form. Verification documents are stored securely and access is restricted to authorised personnel only.

12. Changes to this policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or by displaying a notice on the Site. Continued use of the Site after changes constitutes acceptance of the updated policy.

13. Contact us

If you have any questions about this Privacy Policy, please contact us at hello@theselfemployedclub.com.